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How to change development team members while continuously improving apps

12/06/2023

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Source: Unsplash

The one constant thing in life is change, and your software development project is not immune. Even if you think you have everything planned out and have covered all the bases, some circumstances are inevitable. One of the unforeseen circumstances could be needing to change your development team members when the project is already underway.

Changing development team members can be scary and overwhelming because they are a fundamental part of the project and know it like the back of their hands. In addition, changing teams comes at a financial cost. You may have already paid your current team, which was relatively cheap compared to other companies in the same niche. Other teams might have different hourly rates and conditions they want to be met before they get signed on, which you did not plan for financially.

The good news is that it is common to switch development teams while continuously improving apps. In fact, a study by the Tech Research Group found that satisfaction rose by 80% after dissatisfied clients changed development teams. Furthermore, over half of the organizations included in the study reported a satisfaction rate of over 60%. So, it can be done and may even turn out better than expected.

However, you can only succeed in changing development teams if you do it cautiously and thoroughly.

This article will discuss everything you need to consider to ensure a seamless and painless change to your development teams while continuously improving your apps.

1.    Have all the relevant documentation

Source: Unsplash

Before you relieve the former development team members of their duties, you need to ensure that they hand over all relevant documentation regarding your apps. For example, they need to hand over passwords, screen recordings, and any information regarding features, both executed and planned.

Briefly, these are the documentation types you need your old development team to hand over:

  • Product description and structure: For your new team to have a deeper understanding of the app, they need an intimate knowledge of the software and tech stack they require and an accurate estimate of the necessary resources to finish the IT solution.
  • Establish the ecosystem: Make sure you have a set of instructions that enable a new team to install an application on their hardware. For this, your team requires the source code, a set-up database, and preferably a Docker file.
  • CI/CD infrastructure: To prevent system failures and minor errors and automate the software delivery process, continuous deployment and continuous delivery infrastructure are essential.

If you’re reading this article and are yet to start on a project, you need to know how crucial record-keeping is to the success of your app. Your development team needs to be transparent and keep readable and clear documentation of the entire process from inception.

2.    Develop a roadmap for execution

Before you build anything tangible, you need a proper roadmap to guide you along the way and define what shape the development process will take. A road map will show you what needs to be done at each stage, who will do it, in what order everything needs to happen and timelines for execution. Without a proper roadmap, chaos can ensue, such as the duplication of processes which wastes time and resources.

A comprehensive road map helps the current team and prepares you for possible changes in the development team. The transition will be smooth and quick if the worst comes to the worst, and you decide to go with a different development team.

A roadmap for a software development project is like a plan for any other business idea, as you will see below.

This is what you need to consider when you are preparing a comprehensive roadmap for execution:

  • Analyze the industry and the domain
  • Assess the product and consider the problems it resolves for the clients
  • Define the strategy and identify its core components
  • Divide, delegate and conquer
  • Assess the risks and look for opportunities to eliminate or mitigate them
  • Validate the roadmap

3.    Verify that you own the code

Source: Unsplash

This is a common dilemma in software development, especially for first-time clients who need an app built. They tend to automatically assume that they automatically own any code used to develop their app. Unfortunately, this is only sometimes the case. In some cases, the developer can choose to retain ownership of the code. In such a scenario, changing development teams can be risky because you will need to get a license confirming who owns the code.

Before your development team begins any work, ensure you sign a contract clearly defining the code ownership. If you own the code for your app, it’s easier to transition between development teams without any legal or financial ramifications.

4.    Get access to third-party services

App development is no small feat: in many cases, your development team will employ the services of third-party companies and projects to create your app and include different features and updates. To do this, they may use their accounts to make payments and access multiple servers.

All this information should be shared with the new development team so that they don’t have to start from scratch and experience delays in setting up and verifying. There is also the option of creating a separate account you own, and different teams sign in depending on who is working for you at the time.

These are some third-party services you will need access to:

  • Source Code Management (SCM) systems such as Git
  • Analytics tools
  • File hosting, like AWS
  • Development services
  • DNS services

5.    Know your app development specifications

If you are not tech-savvy, knowing the specifications of your app can seem confusing and complicated. However, it would serve you to learn more than the business and marketing aspects of your project. In addition, you need to know more about your IT solution so that the process may be easier and quicker if you have to transition to another development team.

Specifics to know about your product:

Project Management method

Development teams use different project management methods to build an app, the most common being Agile and Scrum. Knowing which project management method the former team used will save your new team time because they have no reason to change it if it worked perfectly. On the other hand, they know to try different options if it could bring better results.

Tech stack

The same goes for your technology stack. Your new team decides which tech stack is best for your project based on their findings, experience, and expertise. However, knowing what option the former team used will ensure they aren’t starting from scratch. In addition, if you know the tech stack used, you can look for developers with specific experience and hard skills working with that particular stack.

6.    Keep the code clean

Source: Unsplash

At any point in the app improvement process, you need to ensure that your code is clean and readable. As skilled as the developers you hire might be, they are not resistant to making mistakes. Therefore, it would help if you kept an eye on their work and regularly checked the code for issues like overcrowding a function because this can cause several bugs and errors.

Thankfully, several applications and software tools on the market can help you check the consistency and logical flow of your code. Before you switch development teams as you update your app, ensure that the code is clean and easy to understand. Otherwise, you risk creating problems for your new team that they may need to learn how to solve.

7.    Be cordial, polite and professional

Changing development teams is not easy, especially because it means you are letting go of one team in preference for another. Before you let go of your team, have a meeting with them to explain why you need a change and tell them you appreciate how far they have brought the project. It would be best to end your relationship on good terms because you might need them again for a different project or even to clarify a few things on the current project.

If you are lucky, the old team can take a few days off to induct the new team and catch them up on everything they’ve done up until they were relieved of their duties.

On the other hand, when it comes to the new development team, be patient and honest and keep the lines of communication open until they are comfortable and up to speed on everything.

Wrapping up

Changing development teams while improving your app doesn’t have to be risky and intimidating. On the contrary, you can get the best results by going in a different direction regarding team members.

Are you in the process of improving your app and need a new development team? Check out Supreme Tech. We are an outsourcing IT company focusing on mobile and web apps for English-speaking clients. We build the products using the agile methodology based on the client’s demands and maintain them.

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Enable Provisioned Concurrency1 Good Practice: Use Provisioned Concurrency to pre-initialize a set number of environments, ensuring they are always ready to handle requests.Example:AWS CLI: aws lambda put-provisioned-concurrency-config \ --function-name myFunction \ --provisioned-concurrent-executions 5 AWS Management Console: Why It Matters: Provisioned concurrency ensures a constant pool of pre-initialized environments, eliminating cold starts entirely for latency-sensitive applications. 4. Reduce Dependencies to optimize the lambda function Good Practice: Evaluate your libraries and replace heavy frameworks with lightweight alternatives or native APIs.Example: console.log(new Date().toISOString()); // Native JavaScript API Bad Practice: Using heavy libraries for simple tasks without considering alternatives.Example: const moment = require('moment'); console.log(moment().format()); Why It Matters: Large dependencies increase the deployment package size, leading to slower initialization during cold starts. 5. Avoid Unnecessary VPC Configurations Good Practice: Place Lambda functions outside a VPC unless necessary. If a VPC is required (e.g., to access private resources like RDS), optimize networking using VPC endpoints.Example:Use DynamoDB and S3 directly without placing the Lambda inside a VPC. 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Error Handling and Logging Error handling and logging are critical for optimizing your Lambda functions are reliable and easy to debug. Effective error handling prevents cascading failures in your architecture, while good logging practices help you monitor and troubleshoot issues efficiently. Structured Error Responses Errors in Lambda functions can occur due to various reasons: invalid input, AWS service failures, or unhandled exceptions in the code. Properly structured error handling ensures that these issues are captured, logged, and surfaced effectively to users or downstream services. 1. Define Consistent Error Structures Good Practice: Use a standard error format so all errors are predictable and machine-readable.Example: {   "errorType": "ValidationError",   "message": "Invalid input: 'email' is missing",   "requestId": "12345-abcd" } Bad Practice: Avoid returning vague or unstructured errors that make debugging difficult. { "message": "Something went wrong", "error": true } Why It Matters: Structured errors make debugging easier by providing consistent, machine-readable information. They also improve communication with clients or downstream systems by conveying what went wrong and how it should be handled. 2. Use Custom Error Classes Good Practice: In Node.js, define custom error classes for clarity: class ValidationError extends Error {   constructor(message) {     super(message);     this.name = "ValidationError";     this.statusCode = 400; // Custom property   } } // Throwing a custom error if (!event.body.email) {   throw new ValidationError("Invalid input: 'email' is missing"); } Bad Practice: Use generic errors for everything, making identifying or categorizing issues hard.Example: throw new Error("Error occurred"); Why It Matters: Custom error classes make error handling more precise and help segregate application errors (e.g., validation issues) from system errors (e.g., database failures). 3. Include Contextual Information in Logs Good Practice: Add relevant information like requestId, timestamp, and input data (excluding sensitive information) when logging errors.Example: console.error({     errorType: "ValidationError",     message: "The 'email' field is missing.",     requestId: context.awsRequestId,     input: event.body,     timestamp: new Date().toISOString(), }); Bad Practice: Log errors without any context, making debugging difficult.Example: console.error("Error occurred"); Why It Matters: Contextual information in logs makes it easier to identify what triggered the error and where it happened, improving the debugging experience. Retry Logic Across AWS SDK and Other Services Retrying failed operations is critical when interacting with external services, as temporary failures (e.g., throttling, timeouts, or transient network issues) can disrupt workflows. Whether you’re using AWS SDK, third-party APIs, or internal services, applying retry logic effectively can ensure system reliability while avoiding unnecessary overhead. 1. Use Exponential Backoff and Jitter Good Practice: Apply exponential backoff with jitter to stagger retry attempts. This avoids overwhelming the target service, especially under high load or rate-limiting scenarios.Example (General Implementation): async function retryWithBackoff(fn, retries = 3, delay = 100) {     for (let attempt = 1; attempt <= retries; attempt++) {         try {             return await fn();         } catch (error) {             if (attempt === retries) throw error; // Rethrow after final attempt             const backoff = delay * 2 ** (attempt - 1) + Math.random() * delay; // Add jitter             console.log(`Retrying in ${backoff.toFixed()}ms...`);             await new Promise((res) => setTimeout(res, backoff));         }     } } // Usage Example const result = await retryWithBackoff(() => callThirdPartyAPI()); Bad Practice: Retrying without delays or jitter can lead to cascading failures and amplify the problem. for (let i = 0; i < retries; i++) {     try {         return await callThirdPartyAPI();     } catch (error) {         console.log("Retrying immediately...");     } } Why It Matters: Exponential backoff reduces pressure on the failing service, while jitter randomizes retry times, preventing synchronized retry storms from multiple clients. 2. Leverage Built-In Retry Mechanisms Good Practice: Use the built-in retry logic of libraries, SDKs, or APIs whenever available. These are typically optimized for the specific service.Example (AWS SDK): const DynamoDB = new AWS.DynamoDB.DocumentClient({     maxRetries: 3, // Number of retries     retryDelayOptions: { base: 200 }, // Base delay in ms }); Example (Axios for Third-Party APIs):Use libraries like axios-retry to integrate retry logic for HTTP requests. const axios = require('axios'); const axiosRetry = require('axios-retry'); axiosRetry(axios, {     retries: 3, // Retry 3 times     retryDelay: (retryCount) => retryCount * 200, // Exponential backoff     retryCondition: (error) => error.response.status >= 500, // Retry only for server errors }); const response = await axios.get("https://example.com/api"); Bad Practice: Writing your own retry logic unnecessarily when built-in mechanisms exist, risking suboptimal implementation. Why It Matters: Built-in retry mechanisms are often optimized for the specific service or library, reducing the likelihood of bugs and configuration errors. 3. Configure Service-Specific Retry Limits Good Practice: Set retry limits based on the service's characteristics and criticality.Example (AWS S3 Upload): const s3 = new AWS.S3({ maxRetries: 5, // Allow more retries for critical operations retryDelayOptions: { base: 300 }, // Slightly longer base delay }); Example (Database Queries): async function queryDatabaseWithRetry(queryFn) {     await retryWithBackoff(queryFn, 5, 100); // Retry with custom backoff logic } Bad Practice: Allowing unlimited retries can cause resource exhaustion and increase costs. while (true) {     try {         return await callService();     } catch (error) {         console.log("Retrying...");     } } Why It Matters: Excessive retries can lead to runaway costs or cascading failures across the system. Always define a sensible retry limit. 4. Handle Transient vs. Persistent Failures Good Practice: Retry only transient failures (e.g., timeouts, throttling, 5xx errors) and handle persistent failures (e.g., invalid input, 4xx errors) immediately.Example: const isTransientError = (error) =>     error.code === "ThrottlingException" || error.code === "TimeoutError"; async function callServiceWithRetry() {     await retryWithBackoff(() => {         if (!isTransientError(error)) throw error; // Do not retry persistent errors         return callService();     }); } Bad Practice: Retrying all errors indiscriminately, including persistent failures like ValidationException or 404 Not Found. Why It Matters: Persistent failures are unlikely to succeed with retries and can waste resources unnecessarily. 5. Log Retry Attempts Good Practice: Log each retry attempt with relevant context, such as the retry count and delay. async function retryWithBackoff(fn, retries = 3, delay = 100) {     for (let attempt = 1; attempt <= retries; attempt++) {         try {             return await fn();         } catch (error) {             if (attempt === retries) throw error;             console.log(`Attempt ${attempt} failed. Retrying in ${delay}ms...`);             await new Promise((res) => setTimeout(res, delay));         }     } } Bad Practice: Failing to log retries makes debugging or understanding the retry behavior difficult. Why It Matters: Logs provide valuable insights into system behavior and help diagnose retry-related issues. Summary of Best Practices for Retry logic AspectGood PracticeBad PracticeRetry LogicUse exponential backoff with jitter to stagger retries.Retry immediately without delays, causing retry storms.Built-In MechanismsLeverage AWS SDK retry options or third-party libraries like axios-retry.Write custom retry logic unnecessarily when optimized built-in solutions are available.Retry LimitsDefine a sensible retry limit (e.g., 3–5 retries).Allow unlimited retries, risking resource exhaustion or runaway costs.Transient vs PersistentRetry only transient errors (e.g., timeouts, throttling) and fail fast for persistent errors.Retry all errors indiscriminately, including persistent failures like validation or 404 errors.LoggingLog retry attempts with context (e.g., attempt number, delay,  error) to aid debugging.Fail to log retries, making it hard to trace retry behavior or diagnose problems. Logging Best Practices Logs are essential for debugging and monitoring Lambda functions. However, unstructured or excessive logging can make it harder to find helpful information. 1. Mask or Exclude Sensitive Data Good Practice: Avoid logging sensitive information like:User credentialsAPI keys, tokens, or secretsPersonally Identifiable Information (PII)Use tools like AWS Secrets Manager for sensitive data management.Example: Mask sensitive fields before logging: const sanitizedInput = {     ...event,     password: "***", }; console.log(JSON.stringify({     level: "info",     message: "User login attempt logged.",     input: sanitizedInput, })); Bad Practice: Logging sensitive data directly can cause security breaches or compliance violations (e.g., GDPR, HIPAA).Example: console.log(`User logged in with password: ${event.password}`); Why It Matters: Logging sensitive data can expose systems to attackers, breach compliance rules, and compromise user trust. 2.  Set Log Retention Policies Good Practice: Set a retention policy for CloudWatch log groups to prevent excessive log storage costs.AWS allows you to configure retention settings (e.g., 7, 14, or 30 days). Bad Practice: Using the default “Never Expire” retention policy unnecessarily stores logs indefinitely. Why It Matters: Unmanaged logs increase costs and make it harder to find relevant data. Retaining logs only as long as needed reduces costs and keeps logs manageable. 3. Avoid Excessive Logging Good Practice: Log only what is necessary to monitor, troubleshoot, and analyze system behavior.Use info, debug, and error levels to prioritize logs appropriately. console.info("Function started processing..."); console.error("Failed to fetch data from DynamoDB: ", error.message); Bad Practice: Logging every detail (e.g., input payloads, execution steps) unnecessarily increases log volume.Example: console.log(`Received event: ${JSON.stringify(event)}`); // Avoid logging full payloads unnecessarily Why It Matters: Excessive logging clutters log storage, increases costs, and makes it harder to isolate relevant logs. 4. Use Log Levels (Info, Debug, Error) Good Practice: Use different log levels to differentiate between critical and non-critical information.info: For general execution logs (e.g., function start, successful completion).debug: For detailed logs during development or troubleshooting.error: For failure scenarios requiring immediate attention. Bad Practice: Using a single log level (e.g., console.log() everywhere) without prioritization. Why It Matters: Log levels make it easier to filter logs based on severity and focus on critical issues in production. Conclusion In this episode of "Mastering AWS Lambda with Bao", we explored critical best practices for building reliable AWS Lambda functions, focusing on optimizing performance, error handling, and logging. Optimizing Performance: By reducing cold starts, using smaller deployment packages, lightweight runtimes, and optimizing VPC configurations, you can significantly lower latency and optimize Lambda functions. Strategies like moving initialization outside the handler and leveraging Provisioned Concurrency ensure smoother execution for latency-sensitive applications.Error Handling: Implementing structured error responses and custom error classes makes troubleshooting easier and helps differentiate between transient and persistent issues. Handling errors consistently improves system resilience.Retry Logic: Applying exponential backoff with jitter, using built-in retry mechanisms, and setting sensible retry limits optimizes that Lambda functions gracefully handle failures without overwhelming dependent services.Logging: Effective logging with structured formats, contextual information, log levels, and appropriate retention policies enables better visibility, debugging, and cost control. Avoiding sensitive data in logs ensures security and compliance. Following these best practices, you can optimize lambda function performance, reduce operational costs, and build scalable, reliable, and secure serverless applications with AWS Lambda. In the next episode, we’ll dive deeper into "Handling Failures with Dead Letter Queues (DLQs)", exploring how DLQs act as a safety net for capturing failed events and ensuring no data loss occurs in your workflows. Stay tuned! Note: 1. Provisioned Concurrency is not a universal solution. While it eliminates cold starts, it also incurs additional costs since pre-initialized environments are billed regardless of usage. When to Use:Latency-sensitive workloads like APIs or real-time applications where even a slight delay is unacceptable.When Not to Use:Functions with unpredictable or low invocation rates (e.g., batch jobs, infrequent triggers). For such scenarios, on-demand concurrency may be more cost-effective.

                13/01/2025

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                  Best Practices for Building Reliable AWS Lambda Functions

                  13/01/2025

                  327

                  Bao Dang D. Q.

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